Post by asadul8555 on Feb 25, 2024 1:06:37 GMT -5
To maintain an active and legal business, it is important to issue an electronic invoice, a type of legal document used to register a sale of a product or service. Issuing it is an obligation in any type of negotiation, as it is from there that the taxes charged to companies are monitored for collection. Companies that refuse or do not issue the document may suffer penalties, such as those characterized by tax evasion. In addition to being an obligation, the issuance of notes helps control inputs and outputs , monitor taxes and billing and serves as proof of regulation in the face of inspections. For those who purchase, it is proof of the use of the warranty, exchanges, returns and tax document reporting to the Federal Revenue in the Income Tax declaration. Below, check out the step-by-step instructions for issuing an electronic invoice. How to generate electronic invoice in 5 steps E-book achieving zero default 1. Find out what type of invoice your company should issue There are three types of invoices that can be issued by companies, they are: product: for goods and merchandise for purchases, sales, shipments, exports, imports, etc.; service: for companies that provide services; It is consumer: for cases of direct sales without identifying the person purchasing, the note being used in retail and equivalent to the tax coupon. 2. Have a digital certificate A digital certificate is a type of digital signature for legal entities, which allows online transactions to be carried out in a secure and authenticated manner and is used to issue electronic invoices.
To have one, you must go to a Certification Authority accredited by the Brazilian Public Key Infrastructure (ICP), for example, the Brazilian Federal Revenue Service. 3. Make a tax registration To start issuing, you need to register with the government for tax purposes and obtain authorization. There are two ways to do this, as there is specific accreditation for trading Asia Phone Number List companies and another for service providers. Registration of invoice for commerce companies If the business you own is a commercial company, registration to issue invoices will be at the State Secretariat of Finance (SEFAZ) in your state. The responsible body may take up to 15 days to grant authorization for NF-e emissions. The procedure varies depending on the state or region, so it is recommended to look for an accountant who can help with the local bureaucratic part, ensuring that everything is done as required by law, which guarantees greater security during the process. Accreditation of service providing companies In the case of companies providing services, registration for issuing NFS-e must be done at the city hall.
To do this, you must first fill out an accreditation form available on the company's website and, from there, an attendance protocol will be generated with the date and time. On the scheduled day, have the following documents on hand: accreditation request protocol to obtain the access password; via original do CPF; e identification document of the legal representative and the constitutive acts of the legal entity. If all documents are correct, a password will be generated and access to the city hall's note generation system will be granted, which will notify access via email. 4. Choose the electronic invoice issuing software After you obtain authorization from the responsible body, it's time to look for good electronic invoice issuing software. Whether for commerce companies or service providers, there are two options: Use the free official electronic invoice issuer from SEFAZ (NF-e) or the local city hall (NFS-e); Use your own electronic invoice system integrated with the government system. The good thing about a private invoice issuer is that it can store customer data, automating the process, in addition to saving documents in the cloud, preventing corruption and loss of invoices and simplifying the company's management operations.
To have one, you must go to a Certification Authority accredited by the Brazilian Public Key Infrastructure (ICP), for example, the Brazilian Federal Revenue Service. 3. Make a tax registration To start issuing, you need to register with the government for tax purposes and obtain authorization. There are two ways to do this, as there is specific accreditation for trading Asia Phone Number List companies and another for service providers. Registration of invoice for commerce companies If the business you own is a commercial company, registration to issue invoices will be at the State Secretariat of Finance (SEFAZ) in your state. The responsible body may take up to 15 days to grant authorization for NF-e emissions. The procedure varies depending on the state or region, so it is recommended to look for an accountant who can help with the local bureaucratic part, ensuring that everything is done as required by law, which guarantees greater security during the process. Accreditation of service providing companies In the case of companies providing services, registration for issuing NFS-e must be done at the city hall.
To do this, you must first fill out an accreditation form available on the company's website and, from there, an attendance protocol will be generated with the date and time. On the scheduled day, have the following documents on hand: accreditation request protocol to obtain the access password; via original do CPF; e identification document of the legal representative and the constitutive acts of the legal entity. If all documents are correct, a password will be generated and access to the city hall's note generation system will be granted, which will notify access via email. 4. Choose the electronic invoice issuing software After you obtain authorization from the responsible body, it's time to look for good electronic invoice issuing software. Whether for commerce companies or service providers, there are two options: Use the free official electronic invoice issuer from SEFAZ (NF-e) or the local city hall (NFS-e); Use your own electronic invoice system integrated with the government system. The good thing about a private invoice issuer is that it can store customer data, automating the process, in addition to saving documents in the cloud, preventing corruption and loss of invoices and simplifying the company's management operations.